Project Kick Off
Project Kick Off
A project statement is a statement of the scope, objectives, and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. It serves as a reference of authority for the future of the project.
The basic format of a kickoff meeting includes the identifying of the roles and contributions of the stakeholders. It will also address the risks and issues involved, particularly those that may affect project schedules. This is the point at which help needed from stakeholders is explicitly mentioned.
Communication is one of the main aspects of a project. These discussions usually include recurring meeting schedules and escalation paths.
Following are some of the meetings that take place during the project life cycle: Weekly status meeting, Project plan updates, Task and activity planning sessions and Management updates
Analysis of business processes can identify inefficiencies and their correction can reduce costs and improve the quality of their outputs.
Gap analysis involves determining, documenting, and approving the difference between business requirements and current capabilities.
A business requirements document details the business solution for a project including the documentation of customer needs and expectations.
Critical elements such as data scope, migration methodology, data preparation and security are addressed.
While CRM and ERP solutions are robust, they may not fill every business need. Connection to third-party services will be discussed.
Ensuring that the right people are communicated to at the right intervals is key to making sure the project stays on task and expectations are met.
A clear understanding of the amount of time and effort from all parties will be discussed. This includes what Big Bang ERP will do, but also effort from the customer.
Post-launch, the success related to user adoption will hinge on training, ease of adaptability and the championing by the management team.
This is the phase where the project team re-engineers the business processes around the best practices wherever feasible and identifies the processes that will result in customizing the cloud solution. The IT infrastructure requirements based on CRM or ERP system architecture and vendor are prepared.
Once the basic configuration tasks are done, the Big Bang ERP project team will move on to more involved tasks such as developing customizations and integrations to ensure that the CRM or ERP systems address each of your business' needs.
The Big Bang Experience includes a variety of testing processes such as functional testing, where all system features or functions are tested to ensure that the cloud solution conforms to specifications and meets requirements. Successful functional testing is entirely a matter of proper definition: the specific definition of test goals will determine the appropriate functional tests required, from data mapping to business process tests to access control systems to regression testing.
Effective end-user training is a cornerstone in a successful launch. Big Bang ERP can offer customized group training sessions, train-the-trainer programs or process walk through for individual users.
At Big Bang ERP we recognize that the process of moving, copying, and restructuring data from an existing system to a new solution is critical and requires significant time and consideration. We are there to ask the right questions and steer the ship.
Not every process or department will be ready to transition to the new system at the same time. Big Bang ERP will recommend an appropriate plan to get everyone up and running the most efficiently and effetely.